Privacy Policy

We respect your privacy and are committed to protecting the personal information submitted through this website. This Privacy Policy explains how information collected through the advert submission process is used, stored, and protected.

Information We Collect

When you submit an advert booking or related documents, we may collect the following information:

Business name
Contact person
Email address
Phone number
Chamber membership status
Advert type selected
Uploaded advert artwork or advertisement files
Proof of payment documentation, where applicable
Date and time of submission
Administrative records relating to the submission

Why We Collect This Information

We collect and process this information to:

Process and manage advert submissions
Verify payment and booking information
Communicate with advertisers regarding their submissions
Review advert compliance and publication requirements
Publish approved advertisements in the booklet
Maintain administrative, financial, and audit records

How Your Information Is Stored

Submitted information and uploaded files are stored securely and are accessible only to authorised personnel involved in administering, reviewing, processing, or publishing advertisements.

Uploaded files are not publicly accessible through this website and are used solely for the purposes outlined in this policy.

Sharing of Information

We do not sell, rent, or trade your personal information.

Information may be shared only with authorised persons involved in the administration, production, publication, financial management, or audit processes associated with the booklet.

Information may also be disclosed where required by law or where necessary to protect legal rights and obligations.

Protection of Personal Information

Reasonable technical and organisational safeguards are implemented to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.

Retention of Information

Information submitted through this website will be retained only for as long as necessary to process advert submissions, publish the booklet, and fulfil related administrative requirements.

Following publication of the booklet, advert content and supporting documentation may be removed from the website and associated systems when no longer required for operational purposes.

Certain records may be retained where required to comply with legal, financial, taxation, audit, record-keeping, or other legitimate business obligations.

Your Rights

Subject to applicable laws, including the Protection of Personal Information Act, 2013 (POPIA), you may request access to, correction of, or deletion of your personal information where appropriate and permitted by law.

Contact Us

If you have any questions regarding this Privacy Policy or how your information is processed, please contact the organisers of the booklet or the website administrator.

Last updated: June 2026